Introduction
The DSE Workstation Ergonomic assessment evaluates the suitability of an employee’s workstation setup for their tasks and for their body shape and habits. The Health & Safety Authority mandates that any employee that uses Display Screen Equipment (typically a computer monitor) for more than 1 hour per day must have the suitability of that workstation assessed by their employer.
​
Employees experiencing pain or discomfort at their workstations should seek an ergonomic assessment to address potential health issues.
​
A properly equipped and set up workstation improves efficiency and productivity and may reduce the risk of work absence due to musculoskeletal conditions.
​
Prolonged use of poorly set up workstations can lead to ill health, necessitating interventions to prevent long-term issues.
The workstation assessment is based on the Health & Safety Authority’s recommendations regarding the suitability of the:
​
• Monitor
• Desk
• Chair
• Keyboard
• Mouse
​
Our experienced assessors, part of our comprehensive occupational health service, talk to the employee about their typical tasks and how they interact with their workstation. An important part of the assessment is the time spent educating the employee about the optimal workstation setup.
​
In some cases, a physical examination may be necessary to fully understand the extent of any musculoskeletal issues.
Format
In-person: our assessor comes to the office to inspect the workstation directly, discuss potential changes and make adjustments directly. During the assessment, the assessor may request further information to better understand the employee's needs.
Remote: the employee completes a pre-assessment questionnaire and takes photos of the workstation, followed by a video call with the assessor to ask additional questions and discuss potential changes. The assessor will also discuss the likely duration of any recommended changes and their impact on the employee's work.
A detailed report, similar to a referral form, is prepared and sent to the employer and the employee. Recommendations are made regarding changes to the current setup and/or additional equipment that may benefit the workstation. Implementation of the health recommendations is at the discretion of the employer. Where immediate changes can be made, our assessor may adjust the workstation during the assessment (for in-person assessments) or may instruct the employee to make adjustments (for remote assessments).
Our ergonomic assessment services include both in-person and remote evaluations.
Addressing ergonomic issues promptly can reduce the need for sick leave due to work-related injuries.
Common problems found during a DSE Workstation Assessment
Display screen too low: the ideal height for the top of the screen should be in-line with the employee’s line of sight. This prevents excessive neck flexion and can usually be achieved by using a monitor-riser or stand. Laptop screens are almost always too low and must be placed on a laptop riser for safe use.
Primary work tasks in Secondary work task position: the most commonly performed tasks should be in the optimum ergonomic position ie looking straight head, eyes up, hands relaxed resting on the desk. Many employees put video conferencing on their secondary monitor or laptop, resulting in a twisted posture while taking video calls. Rearranging the monitors or employing a wired (movable) webcam allows the employee to find a comfortable, sustainable position for long video calls.
